What to Ask Before Booking Your Event Hire Company
Planning a wedding or event in Western Australia? Before you fall in love with the look of a tent or a set of chairs online, take a step back and ask the right questions. Your event hire company will set the foundation for your entire celebration, from the layout and comfort to the flow and atmosphere of your venue. Here are the key questions to ask before you book.
1. Are You Available on My Date?
Availability is the first question to ask, especially during Western Australia’s peak wedding season (October to April). Premium hire companies, particularly those offering sought-after pieces like Sperry Tents, book out quickly. If you’re planning for a weekend or long weekend date, it’s best to secure your booking 9–12 months ahead. It is also important to note that November and March are the busiest months, so get in quick.
2. What Areas Do You Service?
Some hire companies focus on Perth events, while others also cater to the South West — including Margaret River, Yallingup, Busselton, and Dunsborough. Confirm that your location is covered and whether travel, delivery, or setup fees apply for your chosen venue.
3. What’s Included in the Hire Package?
Ask if setup, pack-down, and delivery are included in your quote.
Some companies only offer dry hire, while others (like Tp and co) provide a complete end-to-end service, managing every detail from installation to pack-down so you don’t have to lift a finger.
4. Can I See Examples of Your Work?
A trustworthy hire company should have a solid portfolio or gallery of past weddings and events. This not only showcases the quality of their products but also gives you confidence in their experience with venues similar to yours.
5. What Type of Hire Items Do You Offer?
A full-service hire company should cover everything you need from tents and structures to furniture, lighting, and accessories. Hiring from a single supplier simplifies logistics and ensures a cohesive look throughout your event space.
6. How Do You Handle Weather Challenges for Outdoor Events?
Western Australia’s weather can be unpredictable, especially near the coast. Ask about wet-weather plans, flooring options, and how your hire team manages wind or heat. An experienced team will have reliable contingency solutions to keep your event comfortable, no matter the forecast.
7. How Early Will You Set Up and Pack Down?
Set-up timing can affect your entire event schedule. Confirm when the team will arrive, how long the installation takes, and whether they can accommodate your venue’s access times. For large structures like Sperry Tents, installation may require a full day, so clarity upfront helps everything run smoothly.
8. What Are Your Payment Terms and Cancellation Policies?
Understand how deposits, final payments, and cancellations work before confirming your booking. This is especially important if you’re planning long in advance or during high-demand months.
9. Do You Coordinate With Other Vendors or Venues?
Smooth communication between your hire company, planner, and venue makes all the difference. Ask if your hire team will liaise directly with other suppliers for logistics and setup — it’s a sign of a company that values collaboration and attention to detail.
10. What Makes Your Hire Service Different?
Every company offers chairs and tables — but not every company offers the same standard of service.
Tp and co is proud to be the exclusive provider of Sperry Tents in Western Australia, known for their timeless design and premium quality. Combined with our curated furniture and lighting collections, we help create weddings and events that are both elegant and effortless.
In Summary
Choosing your event hire company is about more than ticking boxes; it’s about trusting a team to bring your vision to life.
By asking these questions early, you’ll have the clarity, confidence, and peace of mind to enjoy every moment of your celebration.
Planning your event in Perth or the South West?
Explore Tp and co’s Sperry Tents and event hire packages and see how we can help you create something truly unforgettable.
